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Policies Requiring a Five-year Review

The following policies are due for a five-year review by the University Policies and Procedures Committee. If you would like to provide input ahead of a policy posting for public comment, you may due so by contacting the listed Responsible Authority or Initiating Authority.

Policy Number	Policy Name	Responsible Authority	Initiating Authority	Review Due	Status
3-108	Safe Combinations and Access	Assistant Vice President, Facilities Operations	Vice President Administrative Operations and Chief Infrastructure Officer	7/27/2020	Under Review by Responsible Authority
4-007	Security of Mobile Computing, Data Storage, and Communication Devices	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	8/27/2020	Under Review by Responsible Authority
4-014	Procurement and Use of Cloud Computing and Data Storage Services	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	6/3/2021	Under Review by Responsible Authority
4-506	Continuing Education Courses and Programs	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	6/3/2021	Under Review by Responsible Authority
3-206	Credit Card Merchant Policy	Associate Vice President for Financial Affairs and University Controller	Acting Vice President and Chief Financial Officer	11/28/2021	Under Review by Responsible Authority
3-209	Concessions Funds	Associate Vice President for Financial Affairs and University Controller	Acting Vice President and Chief Financial Officer	11/28/2021	Under Review by Responsible Authority
2-208	Direct Support Organization (DSO) External Auditor Selection	Chief Audit Executive	President	6/16/2022	Under Review by Responsible Authority
3-200	Receipt and Deposit of Funds by Departments; Types of Funds Accepted	Associate Vice President for Financial Affairs and University Controller	Acting Vice President and Chief Financial Officer	12/7/2022	Under Review by Responsible Authority
4-017	Enterprise Directory Governance	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	2/1/2023	Under Review by Responsible Authority
6-002	News Releases and Media Relations	Chief Communications Officer	Chief Communications Officer	5/7/2023	Under Review by Responsible Authority
2-010	Whistle-blower Determination and Investigation Policy	Chief Audit Executive	President	6/8/2023	Under Review by Responsible Authority
3-121	Electronic Funds Transfer Policy	Associate Vice President for Financial Affairs and University Controller	Acting Vice President and Chief Financial Officer	6/18/2023	Under Review by Responsible Authority
3-107	Procurement, Use, and Possession of Hazardous Materials and Radiation-Producing Equipment	Director, Environmental Health & Safety	Vice President, People and Workplace Experience	7/24/2023	Under Review by Responsible Authority
3-505	Payment for Relocation	Associate Vice President for Financial Affairs and University Controller	Acting Vice President and Chief Financial Officer	8/7/2023	Submitted to Policies and Procedures Committee
4-011	Radio Frequency Spectrum	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	8/7/2023	Under Review by Responsible Authority
4-211	Research Misconduct Policy	Vice President for Research and Innovation	Vice President for Research and Innovation	10/4/2023	Under Review by Responsible Authority
4-012	Collection and Use of Social Security Numbers	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	12/5/2023	Under Review by Responsible Authority
4-401	Make-up Assignments for Authorized University Events or Co-curricular Activities	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/10/2023	Under Review by Responsible Authority
4-402	Grading Policy	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/10/2023	Under Review by Responsible Authority
4-406	Degree Revocation	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/10/2023	Under Review by Responsible Authority
2-900	International Academic Agreements	Vice Provost for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/10/2023	Under Review by Responsible Authority
2-902	Study Abroad Programs	Vice Provost for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/21/2023	Under Review by Responsible Authority
3-001	University Benefits for Retired Employees	Associate Vice President and Chief Human Resources Officer	Acting Vice President and Chief Financial Officer	3/7/2024	Under Review by Responsible Authority
4-006	Broadcast Distribution of Electronic Mail	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	3/7/2024	Under Review by Responsible Authority
3-011	Background Checks	Associate Vice President and Chief Human Resources Officer	Acting Vice President and Chief Financial Officer	3/18/2024	Under Review by Responsible Authority
3-100	Building Evacuation	Director, Environmental Health & Safety	Vice President, People and Workplace Experience	5/9/2024	Under Review by Responsible Authority
2-003	Records Management	Acting Vice President and Chief Financial Officer	President	7/10/2024	Under Review by Responsible Authority
2-901	UCF Policy for All Foreign Nationals	Vice Provost for Academic Affairs	Provost and Executive Vice President for Academic Affairs	7/10/2024	Under Review by Responsible Authority
3-404	Behavioral Assessment and Response	Chief of Police and Associate Vice President of Public Safety	Acting Vice President and Chief Financial Officer	8/10/2024	Under Review by Responsible Authority
4-003	Telecommunications Services	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	10/14/2024	Under Review by Responsible Authority
3-207	Departmental Authorization Lists	Associate Vice President for Financial Affairs and University Controller	Acting Vice President and Chief Financial Officer	10/15/2024	Under Review by Responsible Authority
4-013	Telecommunications Equipment Room and Telecommunications Utility Vault Security and Access	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	1/6/2025	Under Review by Responsible Authority
4-404	Awarding of Degrees Posthumously	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	1/6/2025	Under Review by Responsible Authority
2-011	Vice President and Non-faculty Emeritus Status	President	President	2/6/2025	Under Review by Responsible Authority
4-001	Retention Requirements for Electronic Mail	Chief Information Officer, CIO	Vice President Administrative Operations and Chief Infrastructure Officer	3/5/2025	Under Review by Responsible Authority
4-202	Human Research Protections	Vice President for Research and Innovation	Vice President for Research and Innovation	3/5/2025	Under Review by Responsible Authority
3-210	Expenditure of University Funds	Assistant Vice President for Tax Payables & Procurement	Acting Vice President and Chief Financial Officer	5/8/2025	Under Review by Responsible Authority
2-800	Fraud Prevention and Detection	Chief Audit Executive	President	7/17/2025	Posted for Public Comment
3-211	University Budget Process	Senior Assistant Vice President, Budget Planning and Analysis	Acting Vice President and Chief Financial Officer	7/17/2025	Under Review by Responsible Authority
2-008	Internal Control Policy	Chief Audit Executive	President	11/6/2025	Under Review by Responsible Authority
2-202	UCF Foundation Solicitation of Charitable Gifts	Senior Vice President for Advancement and Partnership	Senior Vice President for Advancement and Partnership	11/6/2025	Under Review by Responsible Authority
3-303	University-Controlled Utilities and Interconnections	Chief Engineer	Vice President Administrative Operations and Chief Infrastructure Officer	2/25/2026	Under Review by Responsible Authority
4-504	Reporting Outside Activities, Financial Interests, and Potential Conflicts of Interest or Conflicts of Commitment in Research	Director, Research Compliance; Assistant Vice President, Compliance and Ethics	Vice President for Research and Innovation; Vice President, People and Workplace Experience	2/26/2026	Under Review by Responsible Authority
4-505	Reporting of Substantive Change	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	4/29/2026	Under Review by Responsible Authority
3-507	Designations of Personnel for Emergencies	Director, Emergency Management	Acting Vice President and Chief Financial Officer	5/6/2026	Under Review by Responsible Authority
3-122	Campus Safety and Health Policy	Director, Environmental Health & Safety	Vice President, People and Workplace Experience	6/3/2026	Under Review by Responsible Authority
3-400	Non-Research Animals on Campus	Chief of Police and Associate Vice President of Public Safety	Acting Vice President and Chief Financial Officer	6/3/2026	Under Review by Responsible Authority
4-800	Data Classification and Protection	Chief Information Security Officer and Associate Vice President; Director, Privacy Compliance	Vice President Administrative Operations and Chief Infrastructure Officer; Vice President, People and Workplace Experience	6/3/2026	Under Review by Responsible Authority
4-015	Information Security Incident Response	Chief Information Officer, CIO	Chief Information Officer, CIO	7/15/2026	Under Review by Responsible Authority
2-103	Use of Copyrighted Material	Vice President and General Counsel	Vice President and General Counsel	7/23/2026	Under Review by Responsible Authority
2-207	Licensing and Use of University-owned Copyrighted Materials and Trademarks	Vice President and General Counsel	Vice President and General Counsel	7/23/2026	Under Review by Responsible Authority
3-115	Alcoholic Beverages on Campus	Vice President Administrative Operations and Chief Infrastructure Officer; Vice President, Student Success and Well-Being; Vice President and General Counsel	Vice President Administrative Operations and Chief Infrastructure Officer; Vice President, Student Success and Well-Being; Vice President and General Counsel	7/23/2026	Under Review by Responsible Authority
3-212	Allocation and Use of Education and General Carry Forward Funds	Acting Vice President and Chief Financial Officer	Acting Vice President and Chief Financial Officer	7/23/2026	Under Review by Responsible Authority
2-104	Retention of External Legal Counsel	Vice President and General Counsel	Vice President and General Counsel	10/13/2026	Under Review by Responsible Authority
2-106	Communication with Prosecuting Authority	Vice President and General Counsel	Vice President and General Counsel	10/13/2026	Under Review by Responsible Authority

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Policies Requiring a Five-year Review

UCF Policies and Procedures