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Policies Requiring a Five-year Review

The following policies are due for a five-year review by the University Policies and Procedures Committee. If you would like to provide input ahead of a policy posting for public comment, you may due so by contacting the listed Responsible Authority or Initiating Authority.

Policy Number	Policy Name	Responsible Authority	Initiating Authority	Review Due	Status
3-108	Safe Combinations and Access	Director, Facilities Operations	Senior Vice President for Administration and Finance	7/27/2020	Under Review by Responsible Authority
4-007	Security of Mobile Computing, Data Storage, and Communication Devices	Vice President for Information Technologies and Resources and Chief Information Officer	Provost and Executive Vice President for Academic Affairs	8/27/2020	Under Review by Responsible Authority
4-014	Procurement and Use of Cloud Computing and Data Storage Services	Vice President for Information Technologies and Resources and Chief Information Officer	Provost and Executive Vice President for Academic Affairs	6/3/2021	Under Review by Responsible Authority
4-506	Continuing Education Courses and Programs	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	6/3/2021	Under Review by Responsible Authority
3-106	Maintenance, Repair, and Housekeeping	Vice President for Facilities and Business Operations	Senior Vice President for Administration and Finance	11/28/2021	Under Review by Responsible Authority
3-206	Credit Card Merchant Policy	Senior Assistant Vice President and University Controller	Senior Vice President for Administration and Finance	11/28/2021	Under Review by Responsible Authority
3-209	Concessions Funds	Senior Assistant Vice President and University Controller	Senior Vice President for Administration and Finance	11/28/2021	Under Review by Responsible Authority
3-101	Building Liaisons	Vice President for Facilities and Business Operations	Senior Vice President for Administration and Finance	1/26/2022	Under Review by Responsible Authority
2-208	Direct Support Organization (DSO) External Auditor Selection	Chief Audit Executive	President	6/16/2022	Under Review by Responsible Authority
3-200	Receipt and Deposit of Funds by Departments; Types of Funds Accepted	University Controller	Senior Vice President for Administration and Finance	12/7/2022	Under Review by Responsible Authority
4-017	Enterprise Directory Governance	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	2/1/2023	Under Review by Responsible Authority
6-002	News Releases and Media Relations	Associate Vice President, Communications and Marketing	Senior Vice President for Advancement and Partnership	5/7/2023	Under Review by Responsible Authority
2-010	Whistle-blower Determination and Investigation Policy	Chief Audit Executive	President	6/8/2023	Under Review by Responsible Authority
3-121	Electronic Funds Transfer Policy	Senior Assistant Vice President and University Controller	Senior Vice President for Administration and Finance	6/18/2023	Under Review by Responsible Authority
3-107	Procurement, Use, and Possession of Hazardous Materials and Radiation-Producing Equipment	Director, Environmental Health & Safety	Vice President for Compliance, Ethics, and Risk	7/24/2023	Under Review by Responsible Authority
3-505	Payment for Relocation	Senior Assistant Vice President and University Controller	Senior Vice President for Administration and Finance	8/7/2023	Under Review by Responsible Authority
4-011	Radio Frequency Spectrum	Vice President for Information Technologies and Resources and Chief Information Officer	Provost and Executive Vice President for Academic Affairs	8/7/2023	Under Review by Responsible Authority
4-016	Email Provisioning, De-Provisioning, and Use Policy	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	10/4/2023	Under Review by Responsible Authority
4-211	Research Misconduct Policy	Vice President for Research	Vice President for Research	10/4/2023	Under Review by Responsible Authority
4-012	Collection and Use of Social Security Numbers	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	12/5/2023	Under Review by Responsible Authority
4-401	Make-up Assignments for Authorized University Events or Co-curricular Activities	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/10/2023	Under Review by Responsible Authority
4-402	Grading Policy	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/10/2023	Under Review by Responsible Authority
4-406	Degree Revocation	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs/td>	12/10/2023	Under Review by Responsible Authority
2-900	International Academic Agreements	Vice Provost for Academic Affairs; Vice Provost and Dean, College of Graduate Studies; Vice Provost and Dean, College of Undergraduate Studies	Provost and Executive Vice President for Academic Affairs	12/10/2023	Under Review by Responsible Authority
2-902	Study Abroad Programs	Vice Provost for Academic Affairs	Provost and Executive Vice President for Academic Affairs	12/21/2023	Under Review by Responsible Authority
4-010	Student E-mail Policy	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	1/10/2024	Under Review by Responsible Authority
3-001	University Benefits for Retired Employees	Associate Vice President and Chief Human Resources Officer	Senior Vice President for Administration and Finance	3/7/2024	Under Review by Responsible Authority
4-006	Broadcast Distribution of Electronic Mail	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	3/7/2024	Under Review by Responsible Authority
3-011	Background Checks	Associate Vice President and Chief Human Resources Officer	Senior Vice President for Administration and Finance	3/18/2024	Under Review by Responsible Authority
4-405	Coursepacks	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	4/8/2024	Under Review by Responsible Authority
3-002	Salary Overpayment Penalty	Associate Vice President and Chief Human Resources Officer	Senior Vice President for Administration and Finance	5/9/2024	Under Review by Responsible Authority
3-100	Building Evacuation	Director, Environmental Health & Safety	Vice President for Compliance, Ethics, and Risk	5/9/2024	Under Review by Responsible Authority
3-112	Additions to Salary of Exempt Employees for Special Events	Associate Vice President and Chief Human Resources Officer	Senior Vice President for Administration and Finance	5/9/2024	Under Review by Responsible Authority
2-003	Records Management	Senior Vice President for Administration and Finance	President	7/10/2024	Under Review by Responsible Authority
2-901	UCF Policy for All Foreign Nationals	Vice Provost for Academic Affairs	Provost and Executive Vice President for Academic Affairs	7/10/2024	Under Review by Responsible Authority
2-002	University Holidays	Associate Vice President and Chief Human Resources Officer	Senior Vice President for Administration and Finance	7/11/2024	Under Review by Responsible Authority
3-116	Emergency Notification (UCF ALERT System)	Associate Vice President for Public Safety and Chief of Police	Senior Vice President for Administration and Finance	7/24/2024	Under Review by Responsible Authority
3-119	Weapons on University Property and at University Events	Associate Vice President for Public Safety and Chief of Police	Senior Vice President for Administration and Finance	7/24/2024	Under Review by Responsible Authority
3-404	Behavioral Assessment and Response	Associate Vice President for Public Safety and Chief of Police	Senior Vice President for Administration and Finance	8/10/2024	Under Review by Responsible Authority
4-003	Telecommunications Services	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	10/14/2024	Under Review by Responsible Authority
2-205	Spending of UCF Foundation Funds	Associate Vice President for Operations	Senior Vice President for Advancement and Partnerships	10/15/2024	Under Review by Responsible Authority
3-104	Display of United States, State of Florida, and UCF Flags	Associate Vice President for Public Safety and Chief of Police	Senior Vice President for Administration and Finance	10/15/2024	Under Review by Responsible Authority
3-207	Departmental Authorization Lists	Senior Assistant Vice President, Budget Planning and Administration	Senior Vice President for Administration and Finance	10/15/2024	Under Review by Responsible Authority
3-302	Printing Services	Director of Business Services	Senior Vice President for Administration and Finance	10/15/2024	Under Review by Responsible Authority
2-101	University Regulation Development	Vice President and General Counsel	Vice President and General Counsel	11/15/2024	Under Review by Responsible Authority
3-123	University Landscape Planning, Design, and Installation	Assistant Vice President of Facilities Operations	Vice President for Administrative Operations	12/3/2024	Under Review by Responsible Authority
3-401	Bomb Threat or Suspicious Item	Associate Vice President for Public Safety and Chief of Police	Senior Vice President for Administration and Finance	12/3/2024	Under Review by Responsible Authority
4-013	Telecommunications Equipment Room and Telecommunications Utility Vault Security and Access	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	1/6/2025	Under Review by Responsible Authority
4-404	Awarding of Degrees Posthumously	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	1/6/2025	Under Review by Responsible Authority
2-011	Vice President and Non-faculty Emeritus Status	President	President	2/6/2025	Under Review by Responsible Authority
3-506	Missing Student Notifications	Associate Vice President for Public Safety and Chief of Police	Senior Vice President for Administration and Finance	2/6/2025	Under Review by Responsible Authority
4-001	Retention Requirements for Electronic Mail	Vice President for Information Technologies and Resources and Chief Information Officer	Vice President for Information Technologies and Resources and Chief Information Officer	3/5/2025	Under Review by Responsible Authority
4-202	Human Research Protections	Vice President for Research	Vice President for Research	3/5/2025	Under Review by Responsible Authority
3-210	Expenditure of University Funds	Senior Vice President for Administration and Finance	Senior Vice President for Administration and Finance	5/8/2025	Under Review by Responsible Authority
2-600	Political and Campaign Activities	Vice President for Government Relations	Vice President for Government Relations	5/14/2025	Under Review by Responsible Authority
2-800	Fraud Prevention and Detection	Chief Audit Executive	President	7/17/2025	Under Review by Responsible Authority
3-211	University Budget Process	Senior Vice President for Administration and Finance	Senior Vice President for Administration and Finance	7/17/2025	Under Review by Responsible Authority
3-114	New Construction, Remodeling, and Renovation Projects	Vice President for Facilities and Business Operations	Senior Vice President for Administration and Finance	10/22/2025	Under Review by Responsible Authority
4-400	Final Exams	Provost and Executive Vice President for Academic Affairs	Provost and Executive Vice President for Academic Affairs	10/22/2025	Under Review by Responsible Authority
2-008	Internal Control Policy	Chief Audit Executive	President	11/6/2025	Under Review by Responsible Authority
2-202	UCF Foundation Solicitation of Charitable Gifts	Senior Vice President for Advancement and Partnership	Senior Vice President for Advancement and Partnership	11/6/2025	Under Review by Responsible Authority

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Policies Requiring a Five-year Review

UCF Policies and Procedures